Project Management Challenges and Solutions - PM 360 Consulting
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Project Management Challenges and Solutions

Project Management Challenges and Solutions


 

64% of high-maturity projects are completed on time and just 67% were completed on budget, with 9.9% of every dollar wasted due to poor project performance. (PMI’s 2018 Pulse of the Profession report). Up to 75% of software projects are always or usually “Doomed right from the start” (Geneca, 2017) and 75% of cross-functional teams are dysfunctional (HBR, 2015).

 

Standish group CHAOS 2020 report states that 31% of projects were successful,19% of project failed and 50% of project were challenged.  

 

70% of Company Projects Fail. Will Yours?

Which of the Top 9 Project Challenges do you Face?

1.Poor Communications

2.Disengaged Stakeholders

3.Establish the Goal of the Project

4.Scope Creep

5.Poor C-Suite Executive Sponsorship

6.Confliciting Priorities

7.Unrealistic Deadlines

8.Insufficent Resources

9.Inadequate Risk Management

According to data published in the 2020 Pulse of the Profession® Report published by the Project Management Institute (PMI), 11.4 percent of business investment is wasted due to poor project performance.

What factors play a role in poor project performance? Some factors include lack of detailed planning, lack of consistent processes and methodologies, improperly managing or accounting for all project stakeholders, budget overruns, and many others.

However, if we break it down a step further, the reasons for project failure fall into these three primary categories:

  1. People
  2. Processes
  3. Communication

The purpose of these project management success guidelines is to help you to organise, plan and control your projects. They are designed to help you to maximise the potential for your projects to succeed by helping you address each element of your project at the right time and to the right level of detail for the size and complexity of your project.

 

Project Success  Criteria

The top 5 factors found in successful projects are:

1.   User Involvement

2.   Executive Management Support

3.   Clear Statement of Requirements

4.   Proper Planning

5.   Realistic Expectations

(Standish CHAOS Report  2015)

 

Project Success  Factors

  1. User involvement

  2. Executive support

  3. Clear business objectives

  4. Scope optimization

  5. Agile processes

  6. Project management expertise

  7. Financial management

  8. Skilled resources

  9. Formal methodology

  10. Tools and infrastructure

(Johnson 2006)

Top  Project Management Techniques to Avoid Project Failure

  • Adopt the Proactive Approach. …
  • Plan Project’s Strategy and Project’s Implementation. …
  • Manage the Project Goals. …
  • Avoid Unrealistic Expectations. …
  • Track Project’s Progress. …
  • Identify Risk Factors. …
  • Propose the Solutions. …
  • Use Correct Methodology

(www.whizlabs.com/blog)

 

How To Run Succesful Projects – Ten Steps  

Step 1. Establish the Goal

Step 2. Estimation – Why and How

Step 3. There Must be One Leader

Step 4. Supply and Demand – Availability of Resources

Step 5. Contingency and Risk Management

Setting Stakeholders Expectations

Probability of Success Indicator

Step 6. Appropriate Leadership Style

Step 7. Know Whats Going On – Project Plan

Step 8. Light Status Reporting

Step 9. The Project Managers Daily Routine

Step 10. Lessons Learnt

(Fergus O Connell www.fastprojects.org)

 

The Project Management Solution to Project Failures

The main academic authors who have researched and written extensively on the subject of project management success factors over the last forty years are the following: Pinto and Slevin (1987, 1989,1996), Pinto and Mantel  (1990),  Belassi and Tukel (1996), Hartman (1996), Liu and Walker (1998), Lim and Mohamed (1999), Cooke-Davies (2002), Chan (2002), Turner (2009,2014),Muller and Turner (2003,2007,2009), Westerveld (2001,2002,2003), Crawford (2005,2011), Standish Group (1994,2006,2011,2015) and  Kerzner (2009,2015).In addition, the most cited article in relation to project success factors is by Pinto and Slevin (1988) from the nineteen eighties and this list is still most relevant and most applied in projects across different industry sectors in 2020.

Pinto and Slevin list of Success Factors

Success Factors – Description

Project Mission – Clearly defined goals and objectives

Top Management Support – Resources, authority and power for implementation

Schedule and Plans – Detailed specification and implementation process

Client Consultation – Communication and consultations of all stakeholders

Personnel – Recruitment selection and training of competent personnel

Technical Tasks – Ability of the required technology and expertise

Client Acceptance – Selling of the final product to the end users

Monitoring and Feedback – Timely and comprehensive control

Communication – Provision of timely data to key players

Troubleshooting – Ability to handle unexpected problems

 

Article written by Padraig Friel PM360 Consulting December 11 2021

www.pm360consulting.ie

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